确定要开会，在开会前应该将会议日程通过邮件或传真发给与会者。
一般日程的格式如下：
agenda for budget meeting
july 1, 09.30-11.30, room a30
1.welcome/apologies
2.minutes of last meeting
3.presentation of financial situation(cfo)-20min.
4.budget presentations(heads)-10min. each
5.proposals - 30min.
6.aob (any other business)
会议开始时通常安排自我介绍。
参加商务会议不要介绍自己的私人生活，而要从以下几个方面考虑：姓名、职务、工作背景、您对会议的期望、您认为比较有趣的一件小事等。
例如：
good evening. i am li ming, software developer and principal programmer for the abc project. the major focus of my work has been to develop a software package with great versatility but which also has a convenient user interface. tonight, i would like to introduce you some of the major features of this new software.