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职场美语说礼节:让人等电话不礼貌(27)

陈豪在北京的abc美国公司工作,他的美国同事amy来找他谈事儿。

(office ambience)

a:hi chen hao, have you got a minute?
c:amy, 刚才你过来的时候,我正在电话上。

a:it's not polite to hang around when someone is the phone so i decided to come back.
c:嗨,别提了。我刚才一直在电话上等。想挂,可是好不容易才打通,挂了又得从头来,我就在那儿傻等着,烦死了。

a:i know what you mean. putting callers on hold for more than thirty seconds is bad for customer relations.
c:半分钟,别说半分钟;我刚才足足等了半小时。不过,amy, 说实话,我让别人等的时候,有时候也容易把时间忘了。what can i do?

a:watch the clock. time passes quickly for the person who is busy with other callers or issues, but for the person on hold, time creeps by.
c:就是这么回事。在电话上等,确实觉得时间过得特别慢,所以越等越不耐烦。

a:since your job doesn't involve answering other people's calls, i would guess that your callers are waiting for you to look up information while they hold.
c:没错,一般情况下,我都会让客户在电话上等着别挂,我马上设法帮他们解决问题。

a:there is a difference in holding for someone to answer the phone and holding for someone to look up information for you.
c:在线上等别人接你的电话和等别人去帮你查资料有什么不一样呢?

a:if you ask people to hold while you are looking up information or trying to help them in some way, they are willing to wait.
c:我怎么还是不明白?

a:people are happy to wait while you work on their behalf.
c:噢,他们知道对方是在为自己解决问题,所以等得心甘情愿。那些等着别人接听电话的人呢?

a:when you take your time getting to the call, the caller starts to imagine all sorts of scenarios.
c:没错,我就经常怀疑对方是把我给忘了。

a:the caller may suspect you don't think the caller is important.
c:还有呢?

a:maybe you don't value the caller's time?
c:对呀,在线上等电话是越等越急,越急就容易胡思乱想。

a:yes, and the result is that your caller is pretty annoyed when you finally answer the phone.
c:没错,那客户肯定很不高兴,觉得我没有礼貌。

a:exactly. so if you want to avoid making people feel unimportant or ignored, pick up your phone as soon as you know you have a caller waiting.
c:如果没办法马上接电话,我通常都会让秘书请客户决定,是在线上继续等,还是在电话信箱里留言。

a:exactly, good business etiquette as usual is to be considerate of the other person.